Project on Management Information System

Introduction to Project Management Information System (PMIS)

Project Management Information System

According to the Project Management Book of Knowledge (PMBOK), "PMIS is an information system consisting of the tools and techniques used to gather, integrate, and disseminate the outputs of project management processes. It is used to support all aspects of the project from initiating through closing and can include both manual and automated systems It helps in providing accurate and timely information to enable the project manager to make the necessary decisions during the different stages of the project.

PMIS is used at various stages of the project, from planning to closure. It helps in estimating costs and developing budgeting framework during the project planning phase. It is also used to prepare scope and project schedule. At the execution stage of the project, the PMIS gathers and saves the data collected into a database, and provides information for comparing the planned performance with the actual accomplishments. At the closure stage, the PMIS is used to review the goals and objectives, so as to determine the actual accomplishment of tasks and develop the final reports for the project closure.

The PMIS includes a variety of tools and techniques, which can aid in achieving the following purposes:

  • Development of an integrated information system for projects
  • Provision of ease of access to users for managing the projects
  • Enhancement of the speed of information flow
  • Preparation of a project documentation system to record all the activities of projects for reference at any stage of the Project Life Cycle
  • Creation of different valuable reports
  • Increment in the information security lever
  • Facilitation of backup for the ongoing projects in the organization

Source: http://ieomsociety.org/ieom2012/pdfs/591 .pdf

The conceptual model of PMIS clearly depicts the main components, which includes program and projects, team and management. Program and projects include cost, time scope and quality. Team includes people, organizations and their roles. Manager comprises agreements and documents.

 

Summary:

  1. A Work Breakdown Structure (WBS) is the most fundamental technique for defining and organizing the scope of a project. It is a tool which simplifies the project execution by breaking a large project into smaller independent projects.
  2. The three most commonly used approaches to prepare the WBS are noun-type approach, verb-type approach and organizational approach.
  3. A Linear Responsibility Chart (LRC) is a tool used to define and depict the responsibility and authority of the project personnel. It aids the communication and effective coordination in the project.
  4. Interface coordination involves the management of coordination between work and timings across the different groups. It can be achieved using LRC, which clearly defines the interactions between members and their roles, responsibilities and duties. Concurrent engineering refers to the performance of different tasks of product development (design, development, production, marketing etc.) simultaneously. The approach is also known as simultaneous engineering.
  5. Project budgeting is the process of estimating costs related to any work package or activity level, in detail. These costs are then added to come up with the estimate of the total cost of the project.
  6. The Critical Path Method is a step-by-step project management technique for Scheduling the activities within a project. This technique is used to estimate the time necessary to complete each activity of the project.
  7. The Program (or Project) Evaluation Review Technique (PERT) is an extension of the Critical Path Method, in which activities involved in completing the project are analyzed.
  8. A Gantt chart is used for controlling the project. It makes the flow of project transparent by Providing a graphical illustration of the activities scheduled over time.
  9. PMIS is an information system that helps in providing accurate and timely information to enable the project manager to make the necessary decisions during the different stages of the project.

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